If during the inspection you or the tenant commit to repairing or replacing any items, make sure you note that.įor every item, be as specific as possible. Make sure you also document any stairs, railings, in-unit elevators, or other items as well. Notes about repair, replacement or maintenance costs ,if necessary.Notes about the condition when the tenant departed.Notes about the condition when the tenant arrived.The specific feature, such as walls, door, window, window treatment, stove, etc.Then make a list with four columns, divided by rooms: Start with the tenant’s name, the property address, move-in date (add the move-out date when you know it), inspection date(s), and who was present at each inspection. Items to include on the move-in checklist Putting them on a thumb drive labeled with the tenant’s name, unit number, and occupancy dates can be helpful if any questions arise in the future. You don’t have to print the photos (although you certainly can), but make sure you keep the digital files safe and secure. Then, file it away until it comes time for the tenant to move out.īut don’t stop at the checklist. Give a copy to the tenant and attach a copy to the lease agreement. You and your tenant should conduct the inspection together, using a checklist to document the condition of every aspect of the unit. It can also give you an opportunity to get to know your tenant better, to set expectations, and to agree on any repairs or maintenance items prior to move-in. A checklist can help reduce the likelihood of disputes between the landlord and tenant during the tenancy, as well as when the tenant moves out and it’s time to return all or part of the security deposit. What is a move-in checklist and why is it important?Ī move-in checklist helps document existing conditions in the unit, making it clear what damage has been caused by the tenant. Adding this important step can eliminate a lot of issues and disputes later. There’s one more important step that can protect you and your tenant throughout the life of their stay and after they move out: a move-in checklist. Now all you have to do is sit back and collect rent, right?

A thorough move-in checklist will help NYC landlords and tenants when move-out time comes.

Tenant move in checklist